by Sam Balagtas
2 years ago

8 Ways to Effectively Manage Your Inventory

2 years ago   •   3 min read   •   Inventory Management

Managing physical inventory can be a real challenge for businesses. The associated tasks can leave you and your staff overwhelmed, along with all the risks involved, such as theft, expiration, and misplacement.

Acquiring and storing inventory is also expensive. That is why thoroughly tracking your items and sales is crucial to maintaining control of your business. It directly affects your financials, plans, supply chain, and customer satisfaction.

Through this blog, we want to help you manage your stocks effectively and avoid unnecessary costs. Whether you struggle with inventory management or simply need ideas, you can easily follow these eight tips to manage your inventory like a pro!

1. Know Your Priorities

Try labeling your inventory into A, B, and C.

‘A’ could be expensive items that need few stocks. ‘C’ is lower-cost items that sell quickly. And, ‘B’ could be products in between that cost and sells moderately. Categorizing your inventory in such a way helps you understand your priorities and what you need.

2. Practice FIFO

Which means, First-In-First-Out. Stocks that came into your warehouse or stores first should be sold or used. It would be ideal to place them in front of shelves or on top of your storage. In that way, you’ll avoid product spoilage or selling older stocks.

3. Track Product Information and Sales

Records of product information such as batch numbers, SKUs, suppliers, origin, and each item cost are vital to understanding your sales and keeping your inventory under control. It allows you to determine potential sales patterns, track pricing changes due to scarcity or seasonality, and improve strategies to maintain the right amount of supply.

4. Audit Your Inventory

Watch in and out transactions diligently to maintain inventory accuracy and spot the cause of shrinkage.

Ensure that you always have the right amount of stock at the right time and achieve smooth operations by tracking what products you have on hand. Once discrepancies are found, check for errors and conduct a recounting of stocks. You may also look for misplaced products or ones mistaken for another item due to similar packaging.

5. Evaluate Supplier Performance

Observing the performance of your suppliers is critical to your whole evaluation process. Do they deliver on time, or are they frequently short on stocks? Learning which areas to improve and discussing such issues with your suppliers secure a competitive edge and ensure a well-functioning supply chain.

6. The 80/20 Rule

Also known as the Pareto Principle. Apply it to sales and inventory management then it would mean that 80% of your profits come from 20% of your products. Keeping that in mind, monitoring your items’ sales lifecycle and measuring how many you sell in a week or a month is vital to managing those profitable products effectively.

7. Rationalize How You Receive Stock

Prepare a standard process on how your staff should receive incoming inventory and make sure that everybody follows it. Ensure that boxes are verified, accepted, and unpacked together. Count and have them checked for accuracy to avoid errors in your purchases.

8. Invest In A Good Inventory Management System

Inventory management software makes all tasks easier. Especially a system that can help you access your data on the go, update, and access real-time data through your phones, tablets, laptops, or desktops.

Prevent stockouts, manage inventory from multiple locations, and ensure accurate record-keeping with the help of Zayls. Enabling you to expand your product lineup and grow your business with effective inventory management.


Photo by Cotton Bro via Pexels.