by Sam Balagtas
11 months ago

Successfully Manage Your Product Returns Today

11 months ago   •   3 min read   •   Returns Management, Sales Management

In today’s fast-paced marketplace, where customer satisfaction reigns supreme, one of the critical aspects of a business is to successfully manage product returns.

With fierce competition and various options available to consumers, meeting their expectations and promptly resolving dissatisfaction is crucial for maintaining a positive brand image.

Easily navigate your way through product returns with some of the best practices listed in this blog, from streamlining the process and ensuring seamless returns to maximizing customer loyalty.

With a well-structured and customer-centric return policy, you can set your brand apart and foster lasting customer relationships.

Types of Returns

There are two types, controllable and uncontrollable. Understanding them allows businesses to differentiate the cause of the returns. This knowledge helps implement appropriate policies, streamline processes, and address specific challenges associated with each type.

Controllable – This refers to product returns that businesses have a certain degree of control over and can prevent beforehand. These are often associated with product quality, accurate product descriptions, packaging, and responsive customer service.

Uncontrollable – These unexpected returns are not the seller’s fault. Businesses have limited control due to external factors beyond their direct influence. These returns can stem from customer preferences, individual perceptions, subjective experiences, or unpredictable events like weather-related damages during transit.

Fees or No Fees?

Look into expenses such as tracking, reverse shipping, and work hours spent on returns. Understanding its costs should help you think of a way to strategize your return fee policy.

It’s also vital to thoroughly assess industry practices, customer expectations, product characteristics, and return reasons. Striking the right balance is crucial for establishing a return fee policy.


Provide detailed information about your policy to let your customers know. It should also be easy to understand. Clearly state the eligibility criteria, such as timeframes, required documentation, and applicable fees.

Then upload it on your site, social media accounts, and eCommerce platforms. You can also consider including a dedicated “Returns” page or a frequently asked questions (FAQ) section that addresses common customer inquiries.

Additionally, you may provide links or references to the return policy at relevant touchpoints, such as during the checkout process, on order confirmation emails, or put stickers on the packages.

successfully manage product returns

Avoid the Hassle

This one is simple, remove all the hoops–from poor customer service to paperwork.

Based on studies, 92% of people buy from stores with good returns service. Giving your customers a hard time returning their purchases may signal them to avoid buying from your store.

Gather Insights

Returns aren’t always a bad thing. We just wouldn’t want it to happen often.

But if it does happen, it allows you to gather customer feedback and learn why they had to return their purchase. Are they unsatisfied? Perhaps it‘s delivered late, or did they find another option? It’s a chance to improve your products or services.

Seize the Opportunity

This is the time to upsell your other products. Based on the previous tip, know the reason behind their purchase return.

Before letting your customer go, you can make a personalized recommendation based on their preferences and offer suitable alternatives that address their needs. You may also provide incentives or discounts to make the offer appealing.

Maintain a positive and helpful attitude throughout the process. And remember to respect the customer’s decision if they decline the offer.

Prepare a Holiday Policy

From bulk purchases to surprise gifts, returns are inevitable during the holidays. Assure your customers with a flexible policy during the season and give them enough time to have their products returned or exchanged.

In Conclusion

Implementing proactive measures to successfully manage product returns is essential for businesses operating in today’s customer-centric marketplace. By prioritizing transparent return policies, efficient processes, and exceptional customer service, businesses can turn return experiences into customer satisfaction and retention.

Leveraging automation in product returns management is also a key to successfully handling the process. With automated systems such as Zayls, you can streamline various aspects such as tracking and refund processing.

Lastly, it enables data analysis and insights, allowing businesses to identify patterns, trends, and areas for improvement in their overall processes.

Photo by Tima Miroshnichenko and Kampus Production via Pexels