Create or Edit a Payment - Smarter Sales & Inventory Management | Zayls

by Joseph Aquino
3 years ago
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Knowledge Base Purchasing | Create or Edit a Payment

Create or Edit a Payment

Create a Payment:

There are two ways to create a payment:

  • Create a payment through the Bill transaction
  • Create a payment using Payments Module

 

Create a payment through the Bill transaction:

1. Click a Bill.

2. In the Payments pane, click Add.

3. In the New Payment Window, the Supplier, Date Paid, Bill Number and Bill Amount are already filled by default. You may also select new Bills, enter your Remarks, or update the Date Paid, Reference #, or Bill Amount.

4. Under the Payments tab in the first section, you can add and create new payment entries that will be used for paying the bills.

5. Under the Advances to Supplier tab in the first section, you can add existing payment entries that would be used for offsetting the bills.

Different Payment Entries could be used to pay for a single Bill or vice-versa.

6. Under the Returns tab in the second section, you can also add existing purchase returns to offset the bill/s being paid.

7. In the second section, there is the Additions tab and the Deductions tab where you can add adjustments to the receipt that would either increase or decrease the amount to pay.

The Payment Amount is determined by the Payment Entries that is used in the Payment.

8. Once done, click Save to save the transaction or Cancel to terminate the form.

If the Payment Amount is not equal to the Total amount, the Payment would not go through

9. A successful message will appear at the top-right hand corner and you’ll be able to see the newly created payment. You can click the message to create another payment.

10. When you go back to Purchase Orders / Bills overview or to an existing Purchase Order / Bill, the payment is updated.

Create a payment using Payments Module:

1. In the Payments overview, click New Payment.

3. In the New Payment Window, in order to fill-out the Bills to be paid, you must first select the Supplier that the payment would be paid to.  You may also  enter your Remarks, or update the Date Paid, Reference#.

4. Under the Payments tab in the first section, you can add and create new payment entries that will be used for paying the bills.

5. Under the Advances to Supplier tab in the first section, you can add existing payment entries that would be used for offsetting the bills.

Different Payment Entries could be used to pay for a single Bill or vice-versa.

6. Under the Returns tab in the second section, you can also add existing purchase returns to offset the bill/s being paid.

7. In the second section, there is the Additions tab and the Deductions tab where you can add adjustments to the receipt that would either increase or decrease the amount to pay.

The Payment Amount is determined by the Payment Entries that is used in the Payment.

8. Once done, click Save to save the transaction or Cancel to terminate the form.

If the Payment Amount is NOT equal to the Total amount, the Payment would not go through

9. A successful message will appear at the top-right hand corner and you’ll be able to see the newly created payment. You can click the message to create another payment.

10. When you go back to Purchase Orders / Bills overview or to an existing Purchase Order / Bill, the payment is updated.

PAY# is auto-generated but you can override and type in a different number. To check the form’s next auto-generated numbers, click here.

Edit a Payment inside through the Bill transaction:

1. In the Bills overview, click a Bill.

2. In the Payments pane, click the Payment Number.

3. Click Edit.

4. Enter the new details and then click Save located at the bottom. A message will appear if the payment is saved successfully.

 

Edit a Payment using Payments Module:

1. Click the Payment you want to edit.

2. Click Edit.

3. Enter the new details and then click Save located at the bottom. A message will appear if the payment is saved successfully.

If you are not able to create or edit a Payment that means the admin did not give you access to Payment – Modify.

Add Comments to a Payment:

The Zayls Team allows you to leave important messages to keep everyone informed.

1. In the Payment record, click the Comments tab.

2. Enter your message in the Comment box.

3. You may also add attachments such as photos or files. Click Add attachment below the Comment box. A Dialog box asking the location of the file will appear. Click the file you want to upload and then click Open.

4. Once finished, click Post. A successful message will appear, and the new message will display on top of the conversation.

Edit or Delete a Comment:

1. Find the comment you want to edit or delete.

2. Click .

3. To update the comment, click Edit. To delete the comment, Click Delete.

Only accounts with admin account type can delete comments made by other regular users.